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  21 mars 2010 - 13:59 |  English 
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L'employeur
Youville Recovery Residence for Women
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Emploi  
Executive assistant
Numéro de référence:  33521
Date de publication:  2 février 2010
Secteur d'emploi:  Soutien administratif et bureautique
Principales fonctions:  Reporting to the Executive Director, the Executive Assistant provides administrative support to the Executive Director, Board and other office personnel as required by undertaking day-to-day support functions of the business office, including the coordination of office, information and communications systems, and other duties as required.
Statut:  Permanent
Horaire:  Temps plein
Quart de travail:  Jour
Salaire:  40,000$ à 45,000$ par année
Date d'entrée en fonction:  2010-02-01
Nombre de poste(s) à combler:  1
Description détaillée:  The Executive Assistant is a professional with:
•Strong oral, written and verbal communication skills.
•Five years administrative experience: nonprofit an asset
•Highly competent and proficient computer skills including but not limited to: Microsoft Office, Microsoft Excel and Adobe Photoshop.
•High energy, self starter who enjoys a fast-paced team environment.
•Strong attention to detail and sensitivity to confidential matters

DUTIES AND RESPONSIBILITIES:
Executive Director
•Coordinate and control the ED calendar.
•Take responsibility of special projects as required.
•Liaison and correspondence with government, community agencies and donors.

Administration
•General correspondence including thank you letters to donors.
•Coordinate the donations list and maintain current contact information within the database.
•Provide admin support to other staff including staff meetings and special events.
•Act as recording secretary at staff meetings: transcribe minutes, distribute to staff.
•Responsible for bank deposits and acting as lead contact with accountant.

Client Services
▪Prepare client invoices on a monthly basis.
•Provide Admission Packages and application Kits to Counselors for distribution.
•Ensure client welcome binders are available and current for incoming clients.
•Ensure client data is complete and ready for data entry.

Board of Directors
•Assist with distributing Board Packages and information for meetings as required by the Executive Director and the Chair, Board of Directors.
•Arrange for food, beverages, and other preparations for Board meetings as necessary.
•Coordinate telecommunications support for Board meetings.
Exigences
Langues demandées
Français:  Excellent
Anglais:  Excellent
Expérience de travail
Expérience minimum requise:  3 ans
Lieu de travail
Calgary, Calgary, Alberta Localisation Localisation
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