Job Summary The Accounts Payable Administrator will ensure the timely and accurate processing of payment documents such as invoices, contractor & lease operator payments and transactions, employee expenses and any other accounting transactions related to AP management. This includes filing, maintaining and updating financial spreadsheets, reconciling, and performing other administrative duties of the finance department. This position involves diplomatic interaction to provide support both externally & internally. Major Responsibilities ? Collaborate with Arrow business units to maintain AP performance levels. ? Perform Accounts Payable and Administrative filing duties. ? Ensure the accurate & timely processing of Accounts Payable data. ? Update financial spreadsheets & complete required reconciliations. ? Post and reconcile company payments to general ledgers. ? Review bills to the company for potential errors and or discrepancies. ? Investigate and resolve billing discrepancies or misapplied cash transactions. ? Review all credit balances, refunds, and adjustments, and apply adjustments and or corrections to corporate billing records. ? Post daily AP voucher batches; prepare and distribute payment reports for Supervisor review. ? Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners. ? Investigate payment problems while following corporate AP policies and procedures. ? Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation. ? Follow all workplace safety policies and compliance regulations, participate in identifying hazards. ? Comply with all rules and regulations, protocols and established metrics. ? Provide internal and external Customer Service excellence. ? Perform other administrative duties of the finance department or other duties as assigned by Supervisor. Requirements ? Relevant post-secondary education, diploma or degree an asset i.e. some CCP, CGA, CMA, CA or CPA courses. ? 3 plus years having worked in an Accounts Payable Administrator capacity. ? Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records. ? Strong knowledge of payment regulations and fair credit practices. ? Must possess a high level of moral judgment for handling confidential information and monetary transactions. ? Able to perform account reconciliations. ? Basic knowledge of accounting systems, budgets, and internal controls. ? Advanced proficiency with relevant accounting software, spreadsheet programs (excel/google sheets), Outlook and ability to quickly learn new computer applications i.e. Arrow custom applications ? Strong organizational skills. ? Strong work ethic and positive team attitude. ? Able to effectively communicate both verbally and in writing. ? Able to build and maintain lasting relationships with other departments, key business partners, and Corporations. ? Ethics and Integrity. ? Professional appearance/demeanor whether in person, via email or on the telephone. Work Conditions ? Professional Office Environment ? Relief for Office Coordinator may be required ? Overtime may be required
