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Event co-ordinator

Reference number: 
262151
Publication date: 
March 14 2020 
Main functions: 
Company: K.C. Badminton Club Inc.
Location: Unit 3-8, 2680 14TH Ave., Markham, ON
Salary: $23.00 to $25.00 / hour (To be negotiated)
Vacancies:1 Vacancy
Terms of employment: Permanent, Full time, 30 to 44 hours / week
Start date: As soon as possible
Employment conditions: On call, Overtime, Early morning, Morning, Day, Evening, Weekend, Night, Flexible hours
Job requirements
Languages
English
Education
No degree, certificate or diploma
Experience
3 years to less than 5 years
Ability to Supervise
Working groups, Contractors, Staff in various areas of responsibility
Transportation/Travel Information
Willing to travel
Work Conditions and Physical Capabilities
Attention to detail, Work under pressure, Tight deadlines, Fast-paced environment, Overtime required
Personal Suitability
Excellent oral communication, Team player, Accurate, Flexibility, Organized, Initiative, Excellent written communication, Effective interpersonal skills
Additional Skills
Recruit, hire and supervise staff and/or volunteers
Administrative and Coordination Skills
Implement social programs, food and beverage, transportation, and other services, Implement registration systems, Co-ordinate media services, Arrange for production or purchase of promotional products, Assist in budget preparation, Assist in site selection and attend to related details, Arrange for shipping, receiving and storage, Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events, Co-ordinate and monitor conference and meeting activities and attend to related details
Business Equipment and Computer Applications
MS Office, MS Excel, MS Word, MS PowerPoint, MS Outlook, MS Windows
Number of Participants and Length of Activity
10-49 participants, 50-99 participants, 1 day or less, 2-4 days, 5 days or over
Operating Systems and Software
Google Docs
Planning and Management Skills
Inspect and select sites, Develop marketing and communication plans, Develop media strategies and public relations activities, Prepare, present and manage budgets, Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services, Plan and arrange for accommodation and transportation services, Develop registration systems and information materials, Plan for traffic and crowd control and security, Manage Event Logistics, Identify human resources requirements
Duties will perform
Organize registration of participants, prepare programs and promotional material, and publicize events
Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
Hire, train and supervise support staff required for events
Ensure compliance with required by-laws
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
Plan entertainment and social gatherings for participants
Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
How to apply
By email with resume, must include “Event Co-ordinator” in the subject line to:
[email protected]
State: 
Permanent
Schedule: 
Full time
Quarter: 
Day, Evening, Night, Weekend, On call, Work shift
Salary: 
23$ to 25$ by hour
Job start date: 
2019-09-17
Requirements
Languages asked for
French: 
Not at all
English: 
Functional
  • Resume required
  • Work place
    Markham ,  Toronto, Ontario